A mid-sized business client that had been using a legacy system to manage its operations for several years. The system had become outdated, and the company was struggling to keep up with the demands of its growing business. The company had decided to shift to a new software that will streamline its internal processes, provide powerful analytical tools, and offer dashboards and reporting capabilities. However, the company needed assistance in the transition process to ensure a smooth and efficient shift to the new software.
Client approaches Efiniti
Client reaches out to Efiniti, to help them with the transition process. Efiniti assigns a team of business analysts that conducts an initial consultation with client to understand their business requirements, identify the challenges they are facing with the legacy system, and discuss their expectations from the new software.
Analysing the Existing Business Processes
The Efiniti BA team conducts a thorough analysis of client existing business processes to identify inefficiencies and areas for improvement. The team uses their expertise in process mapping and data analysis to understand the company's workflow, identify bottlenecks, and suggest process improvements.
Identifying the Requirements for the New Software
Based on the analysis of the existing business processes, Efiniti works with client to identify the specific requirements for the new software. The team analyse the company's data needs, reporting requirements, and user workflows to develop a comprehensive list of features that the new software must provide. The team also works with the vendor of the new software to understand the capabilities and limitations of the software and to ensure that it meets the specific needs of client.
Developing a Customised Implementation Plan
Efiniti developed a customised implementation plan for client which included timelines, resource allocation, and specific milestones. The team liaise with client’s internal team and the software vendor to ensure that the implementation plan was aligned with the business requirements and that all parties were aware of the timeline and deliverables
Providing Continuous Support and Monitoring
Throughout the implementation process, Efiniti provided continuous support and monitoring to ensure that the implementation was proceeding as planned. The team worked closely with client’s internal team to address any issues that were raised during the implementation and to ensure that the software is configured correctly to meet the client’s needs. The team also provides training and support to ensure that the client’s employees are proficient in using the new software.
Ensuring a Smooth Transition
Once the new software was implemented, Efiniti’s BA team ensured a smooth transition from the legacy system to the new software. The team worked closely with client to ensure that all data is migrated correctly, that the new software is functioning correctly, and that all users are trained and comfortable using the new system. The team provided ongoing support to ensure that the transition was successful and that the company was able to achieve the desired results from the new software.
Efiniti's business analysis service played a vital role in helping client transition from a legacy system to a new software with powerful analytical tools and reporting capabilities. The team's expertise in software implementation and project management, combined with their experience in process mapping and data analysis, enabled client to achieve a successful transition to the new software.